PRIVACY POLICY
Last updated: 29/12/2025
This Privacy Policy explains how we collect, use, and protect information in connection with this website/the online personality voting competition (the “Website”).
1. Who We Are
This Website hosts an open-submission, open-nomination online vote, for entertainment purposes only.
For the purposes of data protection law, we are the data controller in relation to any personal data processed through this Website.
2. Information We Collect
a) Information You Provide Voluntarily
When you submit a vote or entry, you may provide information such as:
• The name, handle, or identifier of an online personality
• The platform on which that personality operates
• Any additional text you choose to include
You are not required to provide your real name, email address, or any identifying personal information about yourself in order to vote.
b) Automatically Collected Information
When you use the Website, we may automatically collect limited technical information, such as:
• IP address
• Browser type and version
• Device type
• Date and time of access
This information is collected for security, fraud prevention, spam detection, and basic analytics purposes.
3. How We Use Information
We use the information collected to:
• Operate and administer the voting competition
• Count, assess, and aggregate votes
• Detect spam, abuse, or manipulation
• Ensure the integrity and functionality of the Website
• Publish aggregated results
Votes and submissions may be reviewed manually or automatically.
4. Legal Basis for Processing (UK GDPR / GDPR)
We process data on the following legal bases:
• Legitimate interests, including operating the Website, preventing abuse, and conducting the competition
• Consent, where applicable, based on voluntary submission of information
5. Public Nature of Submissions
Submissions relate to online personalities who are already publicly discoverable.
We do not verify, endorse, or validate submissions.
Results may be published in aggregated form. Individual voters are not identified.
6. Data Retention
We retain submission and voting data only for as long as reasonably necessary to:
• Administer the competition
• Announce results
• Resolve disputes or issues
• Comply with legal or regulatory obligations
We may anonymize or delete data thereafter.
7. Data Sharing
We do not sell personal data.
We may share limited data with:
• Hosting providers
• Analytics or security services
• Legal or regulatory authorities, if required by law
All such parties are required to handle data securely.
8. International Data Transfers
Data may be processed or stored outside the UK or EEA. Where this occurs, we take reasonable steps to ensure appropriate safeguards are in place.
9. Your Rights
Depending on your jurisdiction, you may have the right to:
• Request access to personal data we hold about you
• Request correction or deletion of personal data
• Object to or restrict certain processing
Because votes are anonymous or pseudonymous, fulfilling some requests may not always be possible.
Requests can be made via: team@hottestof.com
10. Children
This Website is not intended for use by children under 13. We do not knowingly collect personal data from children.
11. Security
We take reasonable technical and organizational measures to protect data against unauthorized access, loss, or misuse. However, no online system is completely secure.
12. Third-Party Links
The Website may reference or relate to third-party platforms. We are not responsible for the privacy practices of external sites.
13. Changes to This Policy
We may update this Privacy Policy from time to time. The latest version will always be posted on this page, with the updated date shown above.
14. Contact
For privacy-related questions, please contact:
team@hottestof.com